There are a lot of businesses that don’t succeed. It’s hard for a business owner or manager, no matter how much they try different things in the hope that something will work, without understanding where you are and what’s working (and not). Let’s look at an example of how you might want to calculate your sales performance.
If you want to make the best decisions for your sales team, they must have accurate reports. Sales reporting will give you all the necessary information to be more efficient.
If you’re not sure what type of sales reports to create, here are some Sales Report examples for you.
Sales Report Definition
A sales report records what you’ve done and who you spoke to during your work. There are some different types of accounts, but they will likely include:
- The names of your sales representatives
- The number of sales made in comparison to the number of sales quotas
- New accounts
- Comparisons of present and previous periods
Sales reporting can predict potential growth and identify any future issues. Extrapolating the data is a good way of doing this.
Many people make the mistake of assuming that sales reports are only sent to upper management. But in reality, they’re often written by managers and representatives themselves who want them understood.
A sales report is not just a simple “sales this month” or “quarterly earnings.” There are many different types of essays that you should be aware of.
The different types of Sales Report Example:
Sales report example #1: Daily Sales Report
This report shows you what a salesperson or team has done for the day. It’s used to see how well they’re doing and if any changes need to be made.
People used to think that these reports are personal; while this is true, these are also beneficial for the sales reps. They can include how many potential clients they’ve contacted and if any of those have qualified as leads.
These reports are generated daily, and they’re usually just shared among the team or given to upper management. They often don’t include many details because these results aren’t used for predicting growth.
Instead of just being a paycheck, the employees need constant feedback and know what they are doing right.
Sales report example #2: Weekly Sales Report
With these reports, you can see your team’s productivity every week. This way, you’ll know if they’re meeting their monthly goal.
For your weekly reports, we collect more data than what is in the daily news. We look at growth predictions and compare this week to last week.
Sales report example #3: Monthly Sales Report
Reports like these help you to gain a more holistic view of your sales team’s performance. Usually, they are the most important reports that a manager produces in any given year, and they’ve looked at them during monthly meetings.
Monthly sales reports are the most important ones because they help you accurately predict your progress and see where you need improvement. They also allow for accurate predictions, which is a great thing.
Sales report example #4: Annual Sales Report
Sales reports are the most detailed of all your company’s accounts. They help you see seasonal trends and marketing campaigns’ success and how much activity is happening.
Annual reports are also used to determine quotas and goals for the next year and any changes in sales management such as hiring new team members or adding more money.
Companies typically use the most efficient method to allocate their resources and determine which employees are more productive than others.
Sales report example #5: Report on the Sales Pipeline and Funnel
This report gives you a breakdown of where your customers are in the sales process. You can see how many deals have been made and closed, as well as what percentage is left to be done.
The individual customer tracking report is a must-have for any business looking to see where customers drop off and how their journey goes.
Sales report example #6: Sales Call Report
It’s widespread for sales reps to keep track of their performance by maintaining a call report that documents the number and type of calls they made, who they spoke with, how long it took them to make contact. A good call report will show you what worked best during each conversation.
This report helps you understand how prepared your sales reps are and what to do about the leads they’re chasing.
What Is the Importance of These Sales Report Examples?
When it comes to sales reporting, most people would instead not do them. But the data is so important because they show how well individual reps perform and can identify your best sellers.
Use big data analytics to get quality insights on your sales reports to save your time. You can find out how well you’re hitting your targets by looking at sales reports, figuring out any issues with the pipeline, and measuring company growth.
Analyzing sales figures can help you discover which marketing methods are effective and how to enhance your strategy.
All reports show you what’s going on with your business and how to fix it. But a sales report is the most important because they tell you where things are right now, which will help you reach your goals.
What Are the Most Basic Factors of this Sales Report Example?
The most important thing to remember when reporting sales is that you need to include the following things:
1. Project Overview
Begin by writing an overview. This should include the goal of your report and some significant accomplishments from a previous period.
It’s good to have a preface at the beginning of your report that briefly explains what it is you’re about to read.
You can usually tell how much of a salesperson you are by your objectives on the report. It shows whether or not you have generated revenue, sold products, and pursued leads.
2. Data Breakdown
One of the most effective methods to make data more accessible is to divide it into smaller parts. It makes sense because nobody wants to read a spreadsheet all day long.
Look at your report and break down each item. Explain what it’s measuring, how you’re going to measure the time frame, etc.
One way to do this is by providing additional detail and context about the data so that it seems like you know what you’re talking about.
Graphs and charts are a great way to simply show your data. Make sure you explain everything about the visuals so that your audience can understand visuals.
If you want people to understand your data, make it as easy on them as possible.
3. Results Interpretation
Once you’ve explained the project and what it’s for, it’s time to show them where your data can lead.
#1 – Example: In the data that we have collected, you can explain that changes in strategy are linked to fluctuations. By looking at these figures, you can determine whether or not the new method was successful.
This data shows what is working and not and potential solutions to improve on these ideas. This information can be used in the future for more strategic approaches.
The following are some important takeaways for your company based on the data.
4 Ways to Write a Great Sales Report
Now that you’ve figured out how to set up your sales reporting process, here are some strategies to help you avoid having to explain what each section of a report says. Instead, your words should be clear and easy to read.
1. Understand your target audience.
Before you start to write your sales report, you must know who will be reading it. It doesn’t matter how great the data is if they can’t understand what we’re trying to say.
To make sure you’re on the right way, you should ask yourself these questions:
- Why does this person need to read the sales report?
- They understand everything about our process?
- Will they know the information if I present it in this manner?
- What is the most important takeaway?
There are two ways to present your monthly sales report. The first is for the CEO, who will want a more in-depth analysis of what’s going on with each team and individual. If you just show up at his office without any notice, he might be annoyed because it means that something has gone wrong.
You know your sales team is the best. They are trained to do their job, so you can cut down on reporting and just show them raw data because they can use it better than anyone else.
Sometimes, when the CEO reviews very complex data and is full of industry jargon, it may be necessary to create a simplified version without confusing words.
2. Gather the necessary information.
If you know who will be reading the report, find data that they’ll need. You should answer these questions:
- What causes these peaks and valleys?
- How well did the team perform in terms of sales quotas?
- How are things doing in terms of sales?
- What are the most critical data points in my sales cycle?
- What did the statistics show that benefited the sales process?
- What advantages are given by the data?
For example, explain whilst and why a new method become implemented. Or display the manner the drop of income in a season becomes expected through a comparable drop in income closing year.
3. Make the right visuals.
Now that you have the correct data for your audience, it’s time to find a way to express this information in visual form. As we’ve said before, using visuals is an effective tool because they are easy to understand and can help your message resonate with your listener.
To find the right visuals, you need to think about how your data will be more accessible for people to understand. For example, let’s say that your company increased sales by 15%.
When you make graphs and charts, your audience can easily understand the numbers without asking any questions. The visual representation of data is more natural than just plain text.
Pie charts are a great way to illustrate percentages. For example, it can be a straightforward visual representation of the number of calls made in one month.
When presenting your data, it’s essential to know which visuals are the best for your audience. This way, they’ll be informed and entertained.
4. Keep it brief and basic
Writing a sales report is tricky. You may want to include lots of details and data that show the reasons for success or failure, but this might make your document too long.
Don’t make your content too sales-oriented. Sure, it’s good to tie some of that information into the article, but you should try not to go overboard.
You might have a small audience that enjoys numbers and data. But most people want to know what is going on, so don’t hide anything.
Keep your sales report as short and short as possible. That way, the reader can focus on what matters.
These Sales Report examples are valuable for any business because they provide essential metrics about your sales team’s performance and share them with other employees.
With the correct data and a clear audience in mind, you can ensure that your following sales report is practical by following these Sales Report examples.